Document Management Software

Document Management Software is a set of integrated software modules or functions that are made available to organisations to help to Manage Documents.

Traditionally documents have been managed by a combination of paper based systems and ad hoc spread sheets and bespoke databases.

Paper has been used to record lists of documents, their owner, status, revision number, expiry date, etc. The actual physical paper documents are typically stored in binders and files and put on shelves, in cabinets, etc.

Over the past 20-30 years computers have been used to create documents via word processors and these electronic documents have been printed and stored in the traditional way.

However, there now exists an electronic copy of this document which is now stored on the creators desktop, laptop, or if set up, on a central file server store system. Records of documents were created using spread sheets and bespoke databases

If most cases there is no formal documentation control procedure to provide the standards for documentation control, issue and storage, and this can lead to numerous problems, including different revisions of the same document being available, various ad hoc storage locations of the same document, no controlled back-up and recovery procedures, etc.

As documentation and documented evidence is one of the key records required when assuring Compliance the above ‘dis-integrated’ system, can often lead to non-compliance.

Document Management Software provides a single set of functions to ensure consistency of the Management of Documentation within an organisation, and a single central secure software database as the central repository for all documents.

ComplianceControl Centre is the name we have given to out Document Management Software, and provides all the appropriate functions to ensure that Document Management is controlled, consistent and Documents and their associated document data and records are readily available to the Documentation and Compliance Management team.

 

Some key aspects of a good Document Management System include :

  • Document lifecycle management
  • Centralized secure repository
  • Document revision control
  • Audit History
  • Compliant Electronic Records and Signatures
  • Controlling printed copies of documents
  • Control of old and archived versions


     
     

Customer References

  • I can certainly recommend Compliance Control as experts in this field and they will add value and deliver on your project. CFO, Major Pharma Company
  • Compliance Controls Consultants brought immediate expertise to our team as part of our drive into the European market. Vice President, Research & Development, Pharma Company
  • We wanted an organization with proven experience ensuring our organization can meet EU regulatory requirements. Business Development Manager, Phama Company
  • I would like to personally express my great appreciation for all your excellent work and great support with the validation of our IT infrastructure and software. Managing Director, Compounding Centre, UK
  • ComplianceControl Centre was selected because it is easy to use, quick to set up, and was a validated, cost effective solution for an organization of our size. We wanted a system that we could rapidly implement. Vice President, Research & Development, Pharma Company
  • Working with Compliance Control Consultants and their software products ComplianceControl Centre and cGARD helped us to understand the regulatory requirements of IT and business systems more clearly. IT Director, Pharma company
  • Using ComplianceControl Centre will help us to ensure that we are always inspection ready, by tracking our critical Quality and Compliance activities. Vice President, Research & Development, Pharma Company
  • It has been a pleasure working with you and your team and I am looking forward to co-operating with your company on similar projects in the future. Managing Director Compounding Centre UK
  • Based on your achievements and delivered results, we have started the process of building up our internal team for continuation of the work started by you. Managing Director, Pharma Company
  • cGARD has become the new rage here ! Sr. Manager, Documentation and Training, Major Pharma Company

 

 

    

 




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